Charity events bring people together for important causes, whether it’s a gala dinner, a fun run, or a community festival. However, running these events comes with risks. A guest could trip and get injured, a storm could damage your equipment, or an unexpected cancellation could lead to financial losses.
Without proper insurance, your charity or not-for-profit (NFP) could face costly claims that drain funds meant for your cause. The right event insurance ensures your fundraiser is protected, letting you focus on making a difference.
Common Risks at Charity Fundraisers and Community Events
Events are unpredictable, and even with the best planning, things can go wrong. Here are some common risks:
- Injury to attendees or volunteers – A guest slipping on a wet floor or a volunteer getting injured while setting up.
- Property damage – Equipment, marquees, or hired venues suffering accidental damage.
- Weather-related disruptions – Outdoor events affected by rain, storms, or heatwaves.
- Catering mishaps – Food poisoning incidents or allergic reactions.
- Legal liability – A third party suing your charity for damages or injuries sustained at the event.
Case Study: A Fundraising Event That Led to a Legal Claim
A local charity organised a family fun day to raise funds for children’s health services. Despite thorough planning, a guest tripped over an unsecured power cable, suffering a broken wrist. The guest filed a claim against the charity, leading to unexpected legal costs and a compensation payout.
Fortunately, the charity had public liability insurance, which covered legal expenses and compensation, ensuring their fundraising efforts weren’t derailed.
What Is Event Insurance?
Event insurance is a policy that protects organisers from financial losses due to accidents, cancellations, or damage. Whether you’re hosting a gala dinner, a community BBQ, or a large-scale festival, event insurance ensures your organisation isn’t left exposed to major financial risks.
What Does Event Insurance Cover?
A good policy will typically include cover for:
- Injuries to attendees, staff, or volunteers – Legal costs and compensation claims.
- Property damage – Protection for hired or owned equipment and venue damage.
- Event cancellation – Cover for financial losses if the event is cancelled due to unforeseen circumstances.
Weather-related risks – Cover for event disruption due to extreme weather (for outdoor events).
Who Needs Event Insurance?
If you’re hosting an event open to the public, you need insurance. This includes:
- Charities and not-for-profits – Protecting fundraising efforts and organisational funds.
- Community groups – Covering local fairs, workshops, and public gatherings.
- Churches and religious groups – Ensuring safe and secure faith-based events.
- Sports clubs – Insurance for fundraising tournaments and competitions.
Key Types of Cover for Charity Events
Different events require different types of cover. Here’s what you need to consider:
Public Liability Insurance – Essential for All Public Gatherings
Public liability insurance is the most critical coverage for charity events. It protects against claims from third parties for injury or property damage caused at the event.
Example: A guest spills a drink on electrical equipment, causing a fire. Public liability insurance covers the damage and any related legal claims.
Cancellation Insurance – Covering Loss of Funds Due to Event Cancellation
Unforeseen circumstances, like extreme weather, venue closures, or a key speaker’s illness, can force you to cancel. Cancellation insurance helps recover non-refundable expenses and lost ticket revenue.
Example: A charity gala has to be called off due to a lockdown. Cancellation insurance reimburses the lost deposits and prepaid costs.
Property & Equipment Insurance – Protecting Hired or Owned Event Assets
If your event relies on expensive equipment, such as sound systems, lighting, or marquees, property insurance covers accidental damage, loss, or theft.
Example: A hired projector is stolen overnight from the event venue. Property insurance covers the replacement cost, avoiding financial setbacks.
Do You Need Insurance for a One-Off Charity Event?
Even if you’re running a one-time event, insurance may still be required. Some venues and councils require event organisers to have insurance before granting approval. This includes:
- Public spaces – Council permits often mandate public liability insurance.
- Hired venues – Many event spaces require organisers to hold coverage.
- Markets and fairs – Stall holders and event operators usually need their own insurance.
If your charity is running a single event, short-term policies offer coverage without ongoing costs. These policies provide:
- Public liability for the event day(s)
- Coverage for hired equipment
- Protection against cancellations
How Much Does Charity Event Insurance Cost?
Insurance premiums vary based on:
- Event size – Larger crowds mean higher risks.
- Event type – High-risk activities (e.g., sports) increase costs.
- Duration – Multi-day events cost more than single-day events.
- Location – Outdoor events face weather-related risks.
For a small fundraiser, public liability insurance may start from $200-$500 (plus govt. charges). Larger events with complex risks may require policies exceeding $1,000 (plus govt. charges).
How to Save Money on Event Insurance
- Bundle policies – Combining public liability and property insurance can reduce costs.
- Choose a specialist provider – Insurance companies that focus on charities often offer better rates.
- Improve risk management – Having safety plans and trained volunteers can lower premiums.
Why ACS Financial is the Best Choice for Charity Event Insurance
At ACS Financial, we specialise in event insurance designed specifically for charities, churches, and not-for-profits. With decades of experience, we understand the unique risks your organisation faces and provide tailored solutions to protect your events.
Our policies cover public liability, property damage, and event cancellations, ensuring your fundraising efforts remain secure. Whether it’s a one-off gala or a series of community events, ACS Financial delivers the coverage you need with expert support and competitive pricing.
Ensuring a Safe & Insured Event
Running a charity event should be about making an impact, not worrying about financial risks. Securing the right insurance gives your organisation peace of mind, ensuring that if something goes wrong, your cause remains protected.
Checklist for Securing Insurance Before Your Next Fundraiser
- Identify potential risks (injuries, property damage, cancellations).
- Check venue or council requirements for mandatory insurance.
- Compare event insurance policies to find the best coverage.
- Confirm coverage for volunteers, attendees, and third-party vendors.
- Purchase your policy in advance to avoid last-minute issues.
Planning a charity event? Ensure it’s protected with tailored event insurance from ACS Financial. Get a quote today, make a claim, or speak to our team on 1800 531 465 for expert advice.